January
14, 2008
Page
1
Board of Education
Official Proceedings - Organizational Meeting
The meeting was called to order by the President
Amy Huntley at 6:30 p.m. at the
Oath of The Oath of Office was administered
to Board Members William Selong and
Office: Michael Boeckman by the Treasurer, Deborah
Putnam
Roll
Call
Present: Carol
S. Pancoast, William Selong, Amy Huntley, Michael Boeckman and Daniel E.
Sweeney; and Clinton L. Keener, Superintendent; Daryl Stumph, Director of
Operations; Deborah Putnam, Treasurer
Absent: none
Mrs. Huntley led the Pledge of Allegiance.
Guests: about five (5) guests.
Mrs.
Huntley welcomed the guests.
Convening Mr. Selong
moved and Mrs. Pancoast seconded that the Board of Education of
of the 2008 the
Board of constituted authority for the State of
Education: community’s schools.
1
Yes: Mr. Boeckman, Mrs. Huntley, Mrs. Pancoast,
Mr. Selong,
Dr.
Sweeney
The
President declared the motion carried.
Nomination Mr. Selong
moved and Mrs. Pancoast seconded that Daniel E. Sweeney be
of President: nominated as
President of the School Board for 2008.
2
Yes: Dr. Sweeney, Mr. Boeckman, Mrs. Huntley, Mrs.
Pancoast,
Mr.
Selong
No: none
The
President declared the motion carried.
January
14, 2008
Page
2
Election of Mr. Boeckman
moved and Mr. Selong seconded that nominations be closed for
President - Daniel E.
Sweeney as President of the School Board for 2008 and that Daniel E.
Close of Sweeney be elected
as President of the School Board for 2008.
Nominations:
3 Yes: Mr. Selong, Dr. Sweeney, Mr. Boeckman, Mrs.
Huntley,
Mrs.
Pancoast
No: none
The President
declared the motion carried
Nomination Mrs. Huntley
moved and Mrs. Pancoast seconded that Michael Boeckman be
of Vice nominated as Vice President of the
School Board for 2008.
President:
4 Yes: Mr. Boeckman, Mrs. Huntley, Mrs. Pancoast, Mr.
Selong,
Dr.
Sweeney
No: none
The President
declared the motion carried.
Election of Mrs. Huntley
moved and Mrs. Pancoast seconded that nominations be closed for
Vice Michael
Boeckman as Vice President of the School Board for 2008 and that
President - Michael
Boeckman be elected as Vice President of the School Board for 2008.
Close of
Nominations: Yes: Mrs. Pancoast, Mr. Selong, Dr. Sweeney, Mr.
Boeckman
5 Mrs.
Huntley
No: none
The
President declared the motion carried
Establish- Board
meetings will be held according to the dates listed in Exhibit A (attached to
ing of original
minutes – with date changes of March 24th to March 31st
).
Board Meet-
ing
Dates
and Place:
Establish- Mrs. Huntley
moved and Mr. Boeckman seconded that a service fund as provided
ment of a by Section
3315.15 ORC be established for 2008 in the amount of $5,000.
Service
Fund to Yes: Mrs. Huntley, Mrs. Pancoast, Mr. Selong, Dr.
Sweeney,
Cover Board Mr. Boeckman
Expenses:
6 No: none
The
President declared the motion carried.
January
14, 2008
Page
3
Approval of Mr. Selong
moved and Mrs. Pancoast seconded that the following Resolution
a Resolution be approved:
to Continue
the
Business the
Treasurer and the Superintendent, therefore, be it resolved that:
Function of
the District: A. The Board of Education authorizes the Treasurer to pay, when due,
salaries
7 and
wages of employees when such salaries and wages have been fixed by the Board of Education, and that additionally the
Treasurer be authorized to pay all
bills resulting from approved purchase orders within the limits of the appropriation resolution as such bills are
received and when the merchandise has
been received in
good condition or the services acceptably performed.
B. The Board of Education authorize the
Treasurer to request and receive advances
on funds from current tax collections for current expenses and bond retirement from the County Auditor as
required, and that additionally the Treasurer
be authorized to invest any active, interim or inactive accounts of the school district in excess of current need, according to the
provisions of the ORC Section 135.14
C. The Superintendent of Schools and Treasurer
are authorized to take any and all
actions necessary on behalf of the Board of Education to resolve special education disputes in a manner reflecting
the best interests of the school district
and the concerns of the affected student.
Further, the Superintendent is authorized
to contract for Special Education services for individual students as determined by the IEP team,
administrative review or dispute resolution.
D. The Superintendent of Schools, or his
designated director, is hereby authorized
by and on behalf of the Board to draw upon such appropriations for such supplies and services as may be required
for normal operation and maintenance
of the Bay Village Public Schools, except that contract for and drawing monies appropriated for items of
capital outlay for said schools provided
for in 600 and 700 objects in the various budget functions in excess of $25,000 shall require the adoption of a
resolution by the Board of Education
specifically authorizing the same.
That
the cafeteria managers be and are here authorized to contract for and on behalf of the Board for such supplies as are
needed to operate the school lunch program.
Except
in the matter of payrolls providing for the payment of salaries of officers and employees regularly employed
by this school district, no warrant shall
be issued in liquidation of the vouchers unless the official in the preceding sections contracting the expense
shall have first obtained an order fully
certified by the Treasurer that there are sufficient funds appropriated to
January
14, 2008
Page
4
7 D (con’t.) the
credit of the proper fund from which the expenditure is to be made, which certificate must be obtained prior to the
incurrance of the obligation; and such authorized
person or persons contracting expenditures will be held personally responsible and accountable
for any obligations incurred contrary to the provisions
of this section.
E. Local, Federal and State project managers are
authorized to submit any Federal or State grant applications as may
be appropriate to meet the needs of
students in Bay Village schools such as Title VIB, Professional Development,
Title I, Title III, Title V, Drug-Free Grant, EHA Preschool, SchoolNet, EMIS, Improving
Teacher Quality, Title VI-R, OISM, Mentor Teacher
Grant, etc.
F. The Superintendent be authorized to employ
such temporary personnel as is necessary
in emergency situations, such personnel to be presented to the Board at the next regular meeting.
G. To authorize the Treasurer to invest interim
funds not needed to meet current expenditures
at the most productive interest rate, pursuant to Board Policy 6144.
H. To authorize the Superintendent to secure
necessary legal assistance as conditions
require, pursuant to ORC 309.10, 33313.35 and 3313.18.
I. To waive the reading of the minutes of the
Board, as authorized and governed by
ORC 3313.26.
The
President declared the motion carried.
Establishing Board
Committee Assignments were established according to Exhibit B (attached
of Board to original minutes with assignment changes of
Dr. Sweeney from CAC to Bay
Committee Educational
Foundation and Mr. Boeckman to CAC)
Assignments:
Adjourn- Mrs. Huntley
moved and Mrs. Pancoast seconded that the meeting be adjourned.
ment:
8 Yes: 5 No: 0
The
President declared the motion carried.
January
14, 2008
Page
5
The
meeting adjourned at 6:45 p.m.
___________________________________________
President
___________________________________________
Treasurer